Shooting, cutting, editing, color correction, re-shoots, and busy schedules. It’s safe to say that videographers have enough to deal with. That’s why when it comes to invoicing, you shouldn’t have to go through difficulties just to get paid. Professional invoicing software and free video invoice templates online will help you get paid faster and in the right way.
Are you a professional videographer? Do you work in film production or video editing? If so, then you likely have a ton of things on your plate when working with clients, shooting videos, all while managing your business. Work can get taxing, but all of that hardship will pay off once you finish the project and get paid for your efforts.
With a video production invoice template, you will spend less time worrying about your invoicing and in addition more time running your business.
What is Video Invoice Used for?
As a professional filmmaker, videographer, or video editor, you need a quick and easy way to bill your clients for all of the work that you do. You can offer a wide range of professional video services and serve different kinds of clients. That also means it can get complicated when you’re managing many details at the same time.
You might have tried hiring an accountant to help you with your invoicing. You might have even tried subscribing to different bookkeeping tools to no success. All of these options are complicated and expensive. They also take a lot of time and resources away from you doing the work you need to accomplish.
When you invoice your customers with a video production invoice template, you’re not only saving a lot of time, but you’re also choosing a cheaper and simpler option to bill your clients. It’s a more manageable solution that shouldn’t give you a lot of trouble moving forward. A video production invoice will ensure that you will get all the necessary details you need to get paid by your clients the right way.
If you’re ready to try out a video production invoice for the first time, the list below highlights the many uses of this invoice for your filmmaking or video production invoice.
Video Invoice Is Used For:
- Keeps a record of all your client charges.
- Calculate your monthly, quarterly, and even yearly income.
- Organize client’s contact information.
- Collect payment in a quick and timely manner.
- Create a log of outstanding debts.
- Aids with your tax obligations
- Simplifies your bookkeeping duties.
When you use a video production invoice, you can bill your clients and ensure that you get paid for your hard work. It also helps keep a consistent record of all the essential details that you need from your clients. A video production invoice will also organize payment information and set you and your business up for success when tax time rolls around.
How to Create a Videography Invoice for Video Producers
No matter where your passion for video production takes you, you will always need a quick and reliable way to invoice your clients.
To be specific, follow the step-by-step instructions below to learn more about creating your own video editor invoice:
- Create a free account to start creating a free videography invoice template.
- Add your name, business name, and contact details.
- Apart from your business name, you should also include some branding and logo.
- Add the customer’s name, business (if applicable), and contact information.
- Include a unique invoice number, invoice date, and due date.
- List the goods/services you provided and other items relevant to the entire project.
- Add a short description for each line, along with its corresponding price.
- Calculate the total amount and include it at the bottom of your videography invoice.
Highlight your payment policy and other additional information that you want to add.
At this point, your invoice already has all the necessary details. You can now send it to your client via ReliaBills or email.
With this method, you can create many video production invoices in a matter of minutes. The free invoice template that you use will make it easier to customize your invoice in a way that will suit your business and its needs.
Add-Ons on Creating a Videography Invoice
Make sure to include essential details about the video project that you handle and your professional services. You can also mention modes of payment in your invoice. That way, your clients will know how they can pay you. Whether it be credit card payments, bank transfers, or online payment platforms, make sure you include them in your invoice.
Your video invoice will notify your clients and let them know what they are paying for and how they can make the payment. That way, you will get paid quickly and on time without delays.
Different Types of Video Producer Invoices
Your video production business caters to a lot of services. Depending on your videography business’s needs and the services it provides, you will likely need a specific type of invoice to serve your needs. From short-term projects to long-term partnerships, you will need a proper invoicing method that will help you stay professional and organized.
Video production companies and independent videographers in the United States and other parts of the world are using various invoice templates for their business. Make sure you browse for the right type of videographer invoice you should use:
Standard Videographer Invoice
A standard videography invoice is a simple bill document that states how much your client owes you for your professional services.
Recurring Video Editor Invoice
This type of invoice is used for ongoing payments from clients, such as weekly, monthly, or even quarterly.
Prepayment Invoice
If you plan to ask your clients for a deposit, you’ll need a prepayment invoice. It’s usually a portion of the total amount owed to you.
Time-Based Invoice
This type of invoice charges clients when the total cost depends on the length of the time spent on the project. Keep in mind that there are different types of invoicing, including time-based invoicing.
Credit Invoice
A credit invoice gives clients notice of a refund or any positive account balance. Your business needs different kinds of invoices, including this one.
Debit Invoice
A debit invoice serves as a notification to clients that they owe a given amount of money for the services you provided.
Mixed Invoice
Finally, we have a mixed invoice, which includes credits and charges made into an account.
Always keep in mind that your business needs all of these invoices to make sure that you send the right one in any situation. You can use these invoices to bill for a variety of video or film services. You can charge your clients a deposit on a weekly basis or any option that works best for your arrangement. In conclusion, it’s crucial to choose a type of invoice so that it will fit your business’s style and overall needs.
How ReliaBills Can Help
If you want to create your own invoices for free, ReliaBills will make it much easier to do just that. Create a FREE ReliaBills account today to get full access to the videography invoice templates and a bunch of other templates. ReliaBills will guide you from beginning to end, ensuring that you get paid at the end of the day.
Recurring Billing
Apart from superb invoicing services, ReliaBills also boasts one of the best-performing recurring billing features out there. The ReliaBills recurring billing software is the perfect solution for companies that want to simplify their invoicing processes while also billing customers on a regular basis without having to move a muscle to do it.
Unlike some other automated invoice solutions, ReliaBills lets you create customized payment plans according to your needs—and it does so in just minutes! You can add or remove plan members at any time, choose when to start and stop recurring billing cycles, add or edit plan details such as the number of payments made, change payment due dates on an ongoing basis, and more!
ReliaBills will handle everything automatically on your behalf. You can even set up different billing cycles for each member of the group (e.g., you could bill one business on a monthly basis while billing another customer every six months).
The recurring billing software also makes it easy to monitor all transactions (i.e., payment history, number of upcoming payments) in real-time. The software can also generate timely reports so you can keep tabs on your business’s financial health at any given point. If you don’t want recurring billing, ReliaBills also offers one-time payment plans as well. At the end of the day, it’s about what you want and what payment strategy your business strives for the most.
Here are some key benefits that ReliaBills recurring billing can offer you and your customers:
All-in-one Platform
ReliaBills’ automated invoicing software also has a nifty dashboard that lets you create and customize different recurring billing plans. The additional tools available will make it easier for you to stay up-to-date on how much money is owed and when. You can even compare the number of overdue payments by client, see the status of each client, and find out who’s not paying you on time. You can also keep tabs on your revenue or cash flow at any given moment using all in one place.
Recurring Billing Software for All Types of Businesses
ReliaBills offers a flexible recurring invoice solution that works with all types of businesses—regardless of whether they’re B Corps, nonprofits, or small startups. You can create plans for your customers that are custom-tailored to their needs and work with any type of billing cycle (e.g., weekly, monthly).
Available Anywhere You Go
If you want to switch things up and invoice your customers on the go, you can do it with ease using ReliaBills. The application is available on both desktop and laptop. That means as long as you have an internet connection, you can access ReliaBills anytime, anywhere.
ReliaBills has other amazing features that you will surely love. However, keep in mind that some – including the recurring billing feature – are only available when you upgrade to ReliaBills PLUS. Fortunately, it’s only $24.95 per month; plus, you can cancel your subscription anytime you want! For more information about ReliaBills and its recurring billing feature, click here. Want to get started? You can jump straight to creating an account now!
Wrapping Up
Are you ready to take your video production business to the next level? Improve your invoicing by creating an account with ReliaBills today! You’ll find that it’s the better overall option that won’t even break the bank.
