Snow plowing is a seasonal service that many people in cold climates rely on to keep their driveways and sidewalks clear during the winter months. If you’re managing or planning to establish a snow plowing business, it’s essential to know some general steps you need to take to be successful. One crucial step is invoicing your customers and getting paid for the hard work that you and your team put in.
In this article, we will discuss how to create a snow plowing invoice template and incorporate it into your regular invoicing duties.
What is a Snow Plowing Invoice?
A snow plowing invoice is a document that contains all the details of every snow plowing service you have done for your client. It is used by many snow removal businesses to track their hourly rates, overtime pay, and other fees related to the services they provide. If you work for or manage a snow plowing business, it’s essential to incorporate this type of invoice into your invoicing system.
A snow plowing invoice template is the perfect tool for you to keep track of the money and time spent on each job done by your team. It will help ensure that all snow removal jobs are properly billed with no mistakes whatsoever, so both the client and your business will be happy.
How to Use This Invoice Template?
Clearing roads and driveways from snow and ice is no easy feat. Not only is it dangerous work, but it also requires you to be up-to-date on the latest weather forecasts. In many cases, emergencies involving snow and ice will require you to spring into action at a moment’s notice. The last thing you want to worry about when it comes time for the invoicing process is how well organized your paperwork is!
A snow removal invoice template has everything you need in one convenient place to ensure that you are getting paid properly.
A snow removal invoice lets you:
- Stay on top of present and past-due balances.
- Get paid faster since you won’t have to create a new invoice from scratch every time.
- Organize and store important client account information.
- Bill your clients for free.
- Have a template that has PDF and printer-friendly formatting.
- Keep all info on-hand and ready come tax time.
A well-organized snow plowing invoice will help to ensure that you can provide the best possible service to your clients while also keeping track of your income and expenses. With this template, you can do just that! You can download a free template online or use an invoicing system like ReliaBills to get more options in one platform (more on us later).
When Does Snow Plowing Season Start?
As someone managing or planning to establish a snow plowing business, it’s essential to know when your services are in demand. In most cases, snow plowing businesses will start to receive calls for service as soon as the first flurries of snow begin to fall.
It’s essential to be prepared for this influx in business and have all of your supplies ready to go. This usually means having a team of drivers available, proper equipment on-hand, and a snow plowing invoice template ready to go.
To be specific, the start and end dates of the snow plowing season depend on the country or state you live in. In the United States, snow plowing season could start as early as October and end in May. In Canada, however, it typically begins before November and ends after March.
When determining your pricing strategy for services rendered during these months, keep this vital fact about snow plowing season in mind. You will also want to make sure that your team is aware of these dates to plan their availability accordingly.
Now that you have a better understanding of when the snow plowing season starts, you can think about how to price your snow removal services.
How Do You Price a Snow Plowing Job?
Pricing a snow plowing job is not an easy task, especially because it can vary greatly depending on the size of your vehicle and whether or not you have any employees working for you. In addition to these factors, other aspects of your business model will affect the pricing for snow plowing services.
According to ZipRecruiter, a typical snow plowing business earns about $51,000 per year. On the other hand, Indeed.com states that the hourly rate of an average snow plowing operator is between $19.38 to $20 per hour.
Generally speaking, there are three pricing methods that you can use for your snow plowing operation:
Per Push
The per push (or per plow) method involves the snow plowing service charging a set price for each time they come to clear property. For example, if you are charged $100 per push, and your snow plowing service comes three times in one week, then your client’s total bill at the end will be $300 for that week of service.
Seasonal Contract
The seasonal contract is a popular pricing method for clients who prefer factoring in the cost of snow removal ahead of time. This pricing model requires clients to sign a contract stating how much they’ll pay for the entire season, allowing them to budget accordingly. That means they will only have to pay a single upfront fee that covers the whole season of snowfall.
The seasonal contract is ideal for both the client and the service provider because it guarantees a certain amount of business for you throughout the winter months without worrying about inconsistent pricing policies from one customer.
Hourly Rate
The hourly rate method is where snow plowing services charge per hour instead of per push or seasonal. This pricing method can be more flexible since the customer won’t have to worry about signing a contract and can choose to use your services as little or as often as they’d like.
Hourly rates also work well for businesses with unpredictable schedules because they only allow them to pay for the hours their property is getting plowed.
No matter what pricing model you decide to go with, make sure you are clear about the terms of service and provide clients with a snow plowing invoice before starting any work.
How to Create a Snow Removal Invoice
Now that you’ve got everything all set up, it’s time to create your invoices for clients using ReliaBills and its superb invoicing system. At ReliaBills, you can create your invoices from scratch so that they will look unique and original to your brand. All you need is to create a free account to start creating a snow removal invoice.
Here are the basic items that you will want to include on every snow removal invoice:
- Your company logo and contact information.
- The date of service.
- The client’s name.
- A description of the services rendered.
- The total cost of services rendered.
- Any other relevant information such as taxes or payment terms.
To begin creating your snow plowing invoice on ReliaBills, simply follow the steps below:
- In the ReliaBills dashboard, head to the invoice creator and start with a blank template. Now, you can start creating your invoice by adding all the necessary elements to it.
- Add your business branding, such as logo, theme, fonts, colors, etc.
- Insert your name, business name, and contact details.
- List all the snowplowing-related services that your or your business has accomplished.
- Add a description and the corresponding cost of each item.
- Attach your client’s name, business name (if applicable), and contact details.
- Add all the costs to get the total sum of your services provided. Insert it into the “Total” box at the lower portion of the invoice.
- Specify how you accept payment. NOTE: the more payment options you have, the faster you’ll get paid by your client.
- Mention your privacy policy, late payment policy, or any other policies that you have.
- Hit the “Save” button to save your work and press “Preview” to see how it looks before sending it out.
- Double-check all information for accuracy, then send the invoice through email or print if needed.
That’s it! You’ve just created a snow removal invoice. You can now use this template for all of your invoicing needs.
Why Choose ReliaBills?
As you might already know by now, ReliaBIlls is amazing. We can manage your invoices more easily, and provide you with great features that make your life easier.
Some of the things that make ReliaBills stand out from other invoicing platforms are:
- The ability to create custom invoices so you can have total control over how they look and feel.
- Automated recurring billing will save you time and energy by automatically sending invoices to your clients on the date that you specify.
- Invoicing for multiple services so you can keep track of all the work that you’ve done in one place.
- Integrated payment processing lets customers pay online using their credit cards or PayPal account.
- The ability to create estimates and quotes, which you can then turn into invoices when the customer agrees to the terms.
- And lastly, active customer support and helpful information are available on the ReliaBills website to help you with any questions or problems that you might have.
Keep in mind that some features (such as recurring billing) are only available when you upgrade your free basic plan to ReliaBills PLUS (our premium version). At just $24.95 per month, you can enjoy additional features that will make invoicing and payment collection easier and more convenient for you and your customers.
Wrapping Up
Invoicing is essential to any business. However, it’s also important to use the right type of invoice for your specific business. For snow plowing and removal services, a simple snow removal invoice with all the necessary information will do. Use this post as a reference when creating your own invoices.
We hope you find this information helpful and easy to follow. If you have any questions or problems, don’t hesitate to contact us for assistance. Thanks for reading!
